How to Reserve a Meeting Room
Click on the option that applies to you or your organization:
ATTENTION NON-MEMBERS - EVENING & WEEKEND BOOKING POLICY
Our business hours are Mon - Thurs, 8:30am to 4:30pm, and Fri, 8:30am to 12:30pm.
Bookings outside of business hours are NOT permitted without prior arrangement with staff.
Prior to creating an after-hours (evening/weekend) booking, you MUST call Roman at 519-433-7876 x224 during business hours to arrange for key-card pickup.
Otherwise, your booking will be cancelled and refunded.
COVID-19 PROTOCOLS
Effective January 3, 2023, masking is no longer mandatory at Innovation Works.
Full details here.
Please be sure to review Meeting Room Rental Policies and Details prior to booking.
Questions? Contact us
Meeting Room Information
Large Rooms
BMO Ideas Bank
This Boardroom is fully equipped for hybrid-meetings, and features a long, spacious table situated squarely inside a sunlit room. Perfect for team meetings, workshops, and presentations.
Amenities:
- Whiteboard
- Flipchart available upon request
- Guest wifi
- Conference phone
- Hybrid Meeting Technology
-
Capacity: 16 boardroom style (classroom and theatre style not available)
| Co-Tenant | Non Co-Tenant | |
| Hourly Rate | $35 | $45 |
|
Full Day (5+ hours) |
$175 | $225 |
Collaboration Station
Need to get on top of things? This 36 x 21 room sits at the very top of our incredible 32,000 square foot social innovation shared space. A flexible space, surrounded by exposed brick walls, it's the perfect spot for collaborative projects, workshops, or small student classes hosted off campus. Please note that this room is accessible by the back stairwell only - and there is no accessible washroom available on this floor.
Amenities:
- Whiteboard
- Projector (HDMI)
- Flipchart available upon request
- Guest wifi
- Conference phone
-
Capacity: up to 18 boardroom, 28 Classroom, 35 Theatre Style
| Co-Tenant | Non Co-Tenant | |
| Hourly Rate | $50 | $65 |
|
Full Day (6.5+ hours) |
$322 | $423 |
Canada Life Solutions Lab
Looking to be in the midst of it all? The Canada Life Solutions Lab sits squarely in the middle and up against the back of the Innovation Works space, and fully-equipped for hybrid-meetings. Separated from other rooms on three sides by glass windows, this space provides plenty of room for ideation and creation.
Amenities:
- Audio
- Projector with HDMI and VGA
- TV
- Conference Phone
- Hybrid Meeting Technology
-
Capacity: up to 38 boardroom.
| Co-Tenant | Non Co-Tenant | |
| Hourly Rate | $90 | $115 |
|
Full Day (7+ hours) |
$630 | $750 |
Medium Rooms
RBC Vault
Need a space to really engage with one another? The brightness of this 10x12 room is sure to get the creative juices flowing. Located on the main floor, this room is perfect for folks looking to feel the energy and buzz of Innovation Works while they meet.
Amenities:
- Whiteboard
- Flipchart available upon request
- Guest wifi
-
Capacity: up to 10 boardroom style
| Co-Tenant | Non Co-Tenant | |
| Hourly Rate | $28 | $36 |
|
Full Day (5+ hours) |
$140 | $180 |
Smith-sonian
Looking for a beautiful space to connect? This 15x15 room, with it's exposed brick walls and big windows overlooking the downtown area, provides an inspiring place to gather on the third floor of Innovation Works (dog-friendly floor).
Amenities:
- Whiteboard
- Flipchart available upon request
- Guest wifi
-
Capacity: up to 8 boardroom style, up to 12 classroom style
| Co-Tenant | Non Co-Tenant | |
| Hourly Rate | $28 | $36 |
|
Full Day (5+ hours) |
$140 | $180 |
TD Zone
This meeting room is tucked away in the back corner of the third floor (dog-friendly floor). It is a great spot if you are looking for a more intimate, quiet meeting space. Perfect for interviews, video conferences small team meetings.
Amenities:
- Whiteboard
- Flipchart available upon request
- Guest wifi
-
Capacity: up to 6 boardroom style
| Co-Tenant | Non Co-Tenant | |
| Hourly Rate | $28 | $36 |
|
Full Day (5+ hours) |
$140 | $180 |
Pillar Community Room
Bright and quiet 15' x 12' meeting space located on the main level on Innovation Works.
Amenities:
- Flipchart available upon request
- Guest wifi
-
Capacity: up to 6 boardroom style
| Co-Tenant | Non Co-Tenant | |
| Hourly Rate | $28 | $36 |
|
Full Day (5+ hours) |
$140 | $180 |
The Quiet Space
Located in our lower level, The Quiet Space is an ideal location for yoga, meditation or quiet practices. Our laminate flooring is warm and our beautiful sails on the ceiling is the perfect place to practice. Please refrain from using technology in this space.
Amenities:
- Open Floor Space (no chairs or desks)
- Capacity: 10-15
- Intended for quiet practices, e.g., yoga, meditation.
- Access to small kitchen space
| Co-Tenant | Non Co-Tenant | |
| Hourly Rate | $19.25 | $25 |
Meeting Room Details (with the exception of the Quiet Space)
Each Meeting Room comes stocked with:
- Chairs and tables (free)
- Guest WiFi (free)
You can also book:
- Flipchart and markers (free)
- Projector ($25 for External Bookers; free for Innovation Works Co-Tenant Members)
If you book a flipchart or projector, you will be told where to find it (after-hours bookings only). If equipment is not returned, you will be charged the replacement value of each unreturned item.
Our second floor kitchen:
Innovation Works has a non-commercial kitchen which you are encouraged to use. The rule is clean what you use (dishwashers on-site).
Should you decide to have your meeting catered, please encourage the caterer to use recyclable dishware and cutlery. We are doing our best to be friendly to the environment and reduce waste.
Booking Policies
We’ve included a few details here about accessing the space outside of business hours and on weekends, where to find your equipment, and how you will be invoiced. For the full picture read our Meeting Room Rental Policies.
Cancellations:
We require 3 business days to cancel your Meeting Room booking. Where 3 or more business days notice are not given, the full amount will be charged.
Credit card transaction fees incurred from booking cancellations are non-refundable, regardless of whether sufficient notice to cancel is provided.
After-Hours Access:
Please note that if your booking is not within Innovation Works’ operating hours, you must pick up an Event Pass in advance, during regular business hours.
You will be asked to sign a release form and given a mini orientation by an Innovation Works staff member or volunteer.
There is a $75 charge for unreturned Event Passes. There is a charge of $50 in the case that a room is left unclean or damaged.
You will return the Event Pass in the designated key return box, shown to you when you sign out the key.
Payment:
Co-Tenant Members:
You will continue to be invoiced monthly for meeting room bookings in excess of you membership plan's alloted hours.
External Bookers:
External bookers will be invoiced and charged immediately at the time of booking.
For your first booking in our new system, OfficeRnD, you will be asked to set up an account and provide payment details (collected and stored securely by Stripe).
Once your first booking is processed, sign in to your OfficeRnD account for all future bookings.